This Privacy Policy (the “Policy”) describes how VHC Partners collects, uses and shares the information you provide to us and the information we collect through operating our business and our website. We may revise this Policy at any time and it will be available on our website.
The information that we collect and where we get it from
“Personal information” is any information that can be used to identify you or that we can link to you and which we have in our possession or control.
Information that we collect from you
We will process personal information that you give to us including when you email us or contact us through various channels as follows:
- In connection with our provision of services: if you are a client of ours you will provide us with personal information when the company or fund you represent becomes a client and during the client relationship. If you are not a client we may collect or receive your personal information from an event or other business meeting.
- Recruitment application: when you apply for a role with us you may provide us with your full name, date of birth, nationality, education and qualification details, your gender, your CV, photograph, passport details, marital status, home address and home telephone number, mobile telephone number and other details set out in your application and during the recruitment process in general.
Information we obtain from other sources
If we collect or receive your personal information in the context of our provision of services we might receive information from third parties such as a fund administrator, counter party, auditor or lawyer.
If you apply for a position with us we may collect personal information relating to past employment, qualifications and education, opinions from third parties about you, past employment history and other details about you, which may also be provided to us by a third party that provides background screening services to us.
How we use the information we collect
We may do the following with your personal information:
- use it to provide our services to the client you represent.
- use it to engage in marketing and business development activity in relation to our services. This may include sending you business updates and other information that may be of interest to you.
- where you have applied for a position with us, to review and process your job application.
- to comply with legal and regulatory obligations that we have to discharge.
- record and monitor your use of our websites or our other online services for our business purposes which may include analysis of usage, measurement of site performance and generation of marketing reports.
- use it for our legitimate business interests, such as undertaking business research and analysis, managing the operation of our website and our business.
Grounds for using your personal information
We rely on the following legal grounds to process your personal information, namely:
- Performance of a contract – we may need to collect and use your personal information to enter into a contract with, and to perform our obligations under a contract with your firm or a fund under your management.
- Legitimate interest – we may use your personal information for our legitimate interests.
- Compliance with law or regulation – we may use your personal information as necessary to comply with applicable laws/regulations.
How we share information with third parties
We may share your personal information outside our group of companies. This may include:
- Third party agents/suppliers or contractors, bound by obligations of confidentiality, in connection with the processing of your personal information for the purposes described in this Policy. This may include, but is not limited to, IT and communications service providers.
- Third parties relevant to the services that we provide. This may include, but is not limited to, other service providers to the funds you manage.
- To the extent required by law, regulation or court order, for example, if we are under a duty to disclose your personal information in order to comply with any legal or regulatory obligation.
Where we transfer your personal information outside Europe, we will ensure that it is protected and transferred in a manner consistent with legal requirements applicable to the information.
Keeping your information and information security
How long we hold your personal information for will vary and will depend principally on:
- the purpose for which we are using your personal information – we will need to keep the information for as long as is necessary for the relevant purpose, and
- legal and regulatory obligations – laws or regulation may set a minimum period for which we have to keep your personal information.
We will ensure that the personal information that we hold is subject to appropriate security measures.
Your choices and rights
You have a number of legal rights in relation to the personal information that we hold about you and you can exercise your rights by contacting us using the details set out below.
These rights include:
- Obtaining information regarding the processing of your personal information and access to the personal information which we hold about you.
- Requesting that we correct your personal information if it is inaccurate or incomplete.
- Requesting that we erase your personal information in certain circumstances. Please note that there may be circumstances where you ask us to erase your personal information but we are legally entitled to retain it.
- Objecting to, and requesting that we restrict, our processing of your personal information in certain circumstances. There may be circumstances where you object to, or ask us to restrict, our processing of your personal information but we are legally entitled to refuse that request.
- Withdrawing your consent, although in certain circumstances it may be lawful for us to continue processing without your consent if we have another legitimate reason (other than consent) for doing so.
- Lodging a complaint with the relevant data protection authority, if you think that any of your rights have been infringed by us.
How to contact us
If you would like further information on the collection, use, disclosure, transfer or processing of your personal information or the exercise of any of the rights listed above, please contact us. You can do this by emailing us at info@vhcpartners.com
This Privacy Policy was last updated in May 2018.